top of page

2.1 Why You Should Have a Rental Document Management Structure and How to Best Do It

Writer's picture: rentalrevelationsrentalrevelations

Table of Contents:


 

The first step in setting up your listing will be an easy one: creating a Google Drive to store all of your documents. We know, it sounds boring, but trust us spending the next 30 minutes doing this will keep you organized and save you time in the future.


10 Reasons to Use a Google Drive for Your Rental Document Management

Google Drive is a cloud-based storage option that stores your documents in a single location. Below is why I recommend creating a Google Drive:


  1. Google Drive is free to use up to 15gb (you shouldn’t exceed this)

  2. Offers a great UX/UI with office tools that rival Microsoft (e.g., Docs, Slides, Sheets, gmail, etc.) 

  3. High storage limits (15 gb)

  4. Access your documents anywhere in the world on any internet enabled device (e.g., tablets, phones, computers, etc.)

  5. Ability to upload several different file formats so you can access what you need in a single location

  6. Documents are stored in the cloud so even if you lose your computer you’ll be able to access your files

  7. It’s easy to share documents and collaborate concurrently

  8. There is SSL encryption, but Google does scan documents and emails to best tailor ads to you

  9. You can easily transfer emails to your drive, which makes it easy to store key emails you want to reference later

  10. Changes are autosaved so you don’t have to worry about losing anything, as an added bonus, you can also see revision history in case you accidently delete something


Suggested Folder Structure (and what to put in each folder)


If you don’t know how to set up a Google Drive reference: How to Create a Google Account


There is nothing more frustrating than sifting through a ton of documents all in the same folder. You’re welcome to structure your Google Drive any way you’d like, but the below structure is what worked for us.


Google Drive overview page


Folder structure

Download Our Project Plan Tool

In our next post, we’ll be covering the different types of business entities. Don’t forget to subscribe to get access to our project plan tool for free:


Project plan step by step page

The project plan will help you stay organized and on track - the file contains detailed steps with duration estimates, resource links, and contextual information in a single location. 


Chapter 2.1 Beer Tracker Status Update

If you found this helpful - subscribe below and follow along as we share digestible steps to set up your rental, highlight tips & tricks that worked for us, and feature new trends & information to keep you up to date.


Comments


STAY IN THE KNOW

Thanks for subscribing!

bottom of page